With more than 8,800 employees, a large U.S. construction aggregates producer anticipated employee data and legal risk mitigation issues. The company already had a massive data footprint that was growing exponentially. Data storage was expensive, and locating relevant data when legal matters required production took unreasonable amounts of time to find. The already-constrained legal and IT teams felt their infrastructure and budgets being stressed.
In discussions with Legility’s consulting team, the company’s leadership saw an opportunity to proactively address data growth and tackle potential legal risk exposure. Data needed to be purged on a consistent, process-driven schedule, but the company needed a partner to help.
Ultimately, the company’s goal was to eliminate redundant data with no continuing organizational significance, and implement a solution that would allow the legal team to make informed litigation decisions while complying with discovery obligations in a timely and effective manner.
The company decided on Legility’s Legal Hold Repository (LHR), a uniquely proactive solution compared to traditional reactive legacy solutions in the marketplace. Legility’s LHR was chosen because of its Information Governance-based process driven by industry-leading technology. With its deep-indexing, meta-tagging and de-duplication functionality features to manage custodial data, LHR could drive cost-efficient, single-use storage with powerful searching capabilities for rapid response by the legal team.
All of the company’s goals were met with Legility’s LHR. Time, money and energy
was saved and the legal risk exposure was reduced, all while meeting applicable discovery and litigation holds obligations. With Legility’s LHR, the company instituted effective retention guiding policies that drove their data management, which was (and still is) run by a progressive technology solution allowing for a tiered, multi-phase approach. The company has found its balance between retaining the data that they reasonably anticipate needing with a cost-efficient, trusted tool that the firm can rely on for legal responsibility.
With Legility’s LHR, the organization saved time, money, and energy while reducing its legal risk exposure and meeting its discovery and litigation obligations.