Privacy Notice for Contractor and Job Applicants

We, Legility, LLC and its subsidiaries and affiliates (collectively, “Legility”, “Company,” “we,” “us,” or “our”), respect your privacy and we are committed to protecting it through our compliance with this Privacy Policy.

We may collect Personal Information about you (collectively, “User(s)”, “you” or “your”) on this website, on any other Legility-owned domain, through your interactions and communications with our Legility team in any form, our social media pages that we control, and communications and email messages that we may send (each a “Site” and collectively, the “Sites”) as part of our pre-engagement recruitment process.

This Privacy Notice for Engagement Applicants explains how your Personal Information is collected, used, shared, maintained, protected and retained. It also explains your rights regarding the Personal Information collected about you. We use the term “Personal Information” to refer to any information that identifies or can be used to identify you. Common examples of Personal Information include full name, email address, information about your device and certain metadata.

European Union, United Kingdom, California and Hong Kong residents should also review the Privacy Policy Supplements for European Union, United Kingdom, California and Hong Kong Residents at the end of our Privacy Policy.

Specifically, our Privacy Notice for Contractor and Job Applicants covers the following topics:

I. When this Privacy Policy Applies

This Privacy Policy applies to and addresses the Personal Information collection and processing practices of Legility when interacting with You as an engagement applicant.

II. Information We Collect

We collect and generate Personal Information about you as a part of our engagement application and recruitment processes.

As an engagement applicant, you may provide Personal Information to us when you fill out an application or other listing or profile through links we provide on a Site; through the third party service provider which supports our recruitment efforts; from staff of Legility as a result of an internal recommendation or referral; while monitoring our technology tools and services, including our websites and email communications sent to and from Legility; and when you provide it to us or interact with us directly by engaging with our staff. This information may include:

  • Contact information, such as your full name, postal address, email address and phone number
  • Applicant information, such as your education level, occupation, job history, details concerning solicitor training or other similar information
  • Technical information, to the extent that it constitutes personal information, such as information from your visits to our website, activity on the website or applications, such as IP address and online identifiers, or in relation to materials and communications we send to you electronically
  • Passwords and security questions when you apply via our website
  • Diversity-related information including those in relation to disabilities, ethnicity, sexuality, religion and social background, which will only be collected and processed in accordance with applicable local laws
  • Any other information relating to you which you may provide to us or a third party on our behalf, such as a reference

III. How We Use the Personal Information We Collect and Purposes of Our Use

We collect and maintain Personal Information only for legitimate business interests, upon disclosure or with your informed consent, as otherwise required by law or for the performance of a contract with you. Any of this data can be removed at your request, unless we have a legitimate business need to retain this data or retention is required by law.

We use your Personal Information in ways that are compatible with the purposes for which it was collected or authorised by you, including for the following purposes:

  • To identify and process your application;
  • At your request, to review your application;
  • For the purpose of recruiting and hiring;
  • For deciding whether you are a suitable candidate for an offered role;
  • To communicate with you;
  • To validate your identity or verify communications from you;
  • To provide information requested by you;
  • To monitor and improve our recruitment processes;
  • To engage you to perform services for a project;
  • To fulfil legal, regulatory and risk management obligations, including exercising or defending legal claims;
  • To comply with equality legislation and legal and regulatory requirements to monitor and report on equality and diversity;
  • To administer general record keeping;
  • To conduct internal business operations, including to provide, maintain or expand our services, perform business analyses and to support, improve or enhance our business;
  • To otherwise fulfil the purpose for which the information was provided and for any other purpose that is disclosed to you at the point of collection of the Personal Information, for any purpose for which you provide your prior consent, or for any other lawful purpose.

IV. How We Share Your Personal Information

Personal Information collected as described above is treated as strictly confidential. Other than the activities of third party vendors described immediately below, we do not actively sell, rent or otherwise share your Personal Information with third parties for that third party’s benefit or direct marketing purposes.

We may allow third party software to use cookies and similar technologies on a Site to collect and analyse information about use of the Site. Third party service providers may also use the data for various authorised purposes, which may include:

  • To understand aggregate patterns of usage of a Site and our services.
  • To store Personal Information.
  • To provide data for the purposes of a reorganisation, merger, sale, lease, joint venture, assignment, transfer, change of control or other disposition of all or any portion of our business, assets or stock (including in connection with any bankruptcy or similar proceedings).
  • To share some or all of your Personal Information with our affiliated companies, in which case we require our affiliates to honour this Privacy Policy.

We only provide these third parties with the minimum amount of Personal Information necessary to provide their services.

We may also access, preserve or disclose your Personal Information if required to do so by law or in a good faith belief that such access, preservation or disclosure is reasonably necessary to: (a) comply with legal process (including to meet national security or law enforcement requirements); (b) investigate, prevent or take action on illegal activities, potential fraud or to enforce our Terms of Use, this Privacy Policy or other contracts; (c) respond to claims that any content violates the rights of third parties; (d) respond to your requests for client service; and/or (e) protect the rights, property or personal safety of us, our agents and affiliates, our users and/or the public. We may also disclose information to law enforcement agencies in emergency circumstances, where the disclosure of such information is consistent with the types of emergency disclosures permitted or required by law.

We reserve the right to disclose and transfer all of your information, including your contact information in connection with a proposed or actual merger, acquisition, transfer of control or sale of all, or components, of our business, to the extent permitted by applicable law.

We attempt to notify you about legal requests for your Personal Information when appropriate in our judgement, unless prohibited by law or court order or when the request is an emergency. We may dispute such demands when we believe, in our discretion, that the requests are excessively broad, vague or lack proper authority, but we do not promise to challenge every demand.

V. How We Use Cookies and Similar Technologies

We use cookies and other technology to automatically collect data about you when you visit a Site. We also use these technologies to collect and store information when you interact with services from our partners. Our third party advertising and analytics partners include Google, Facebook and similar partners.

The technologies we use for this automatic data collection may include:

  • Cookies
  • Pixels
  • Clickstream Data

You can learn more about how we use Cookies in our Cookie Policy.

VI. How We Protect Your Information

We are fully committed to protecting the Personal Information we collect, and that you share with us, both online and offline. Specifically, we aim to prevent unauthorised access to your Personal Information, to maintain data accuracy and to ensure the correct use of information. We take commercially reasonable and appropriate technical, organisational and administrative precautions to prevent the loss, misuse or alteration of your Personal Information. For example, all electronic information is stored on secured servers, and hard copy Personal Information is stored in physically secured locations. To secure your data, we may take precautions such as physical access controls, password protection, two-factor identification for remote access, encryption, firewalls and anonymisation or pseudonymisation of data. Deletion of data includes shredding, physical destruction of media and use of data wiping technology.

Unfortunately, no data transmission or storage system can be guaranteed to be 100% secure. If you have reason to believe that your interaction with us is not secure, please notify us immediately by contacting our customer care department as described in the “How to Contact Us” section below.

We retain your Personal Information for as long as required under applicable law. Periodically, we will evaluate the age of stored Personal Information and delete data that is older than is deemed necessary in accordance with applicable law. Our data retention periods are based on the requirements of applicable data protection laws and the purpose for which the Personal Information is collected and used, taking into account legal and regulatory requirements to retain the information for a minimum period, limitation periods for taking legal action in the different jurisdictions in which we are active, good practice and our business purposes.

VII. Your Rights and Choices

You may have certain rights relating to your Personal Information that are subject to local data protection law. Whenever you use our Sites, we aim to provide you with choices about how we use your Personal Information. We also aim to provide you with access to your Personal Information. If that information is wrong, we strive to give you ways to update it quickly or to delete it – unless we have to keep that information for legitimate business or legal purposes. Subject to applicable law, you may obtain a copy of Personal Information we maintain about you, or you may update or correct inaccuracies in that information by contacting us. To help protect your privacy and maintain security, we will take steps to verify your identity before granting you access to the information. In addition, if you believe that Personal Information we maintain about you is inaccurate, subject to applicable law, you may have the right to request that we correct or amend the information by contacting us as indicated in the “How to Contact Us” section below.

The rights that you may enforce as described in this section may vary depending on the jurisdiction in which you reside. Please review the Privacy Policy Supplement for European Union, United Kingdom, California and Hong Kong Residents for more information on your rights and how to exercise your rights. Certain information contained in our Legility Privacy Notice for California Residents, where indicated, applies solely to all visitors, users and members identified as consumers under the California Consumer Privacy Act of 2018 (CCPA). We adopt this CCPA notice to make you aware of our obligations and your rights under the CCPA.

VIII. Cross Border Data Transfers

Legility is a global company with its headquarters located in the United States. In order to process your application, we may need to transfer your personal information to locations outside of your home jurisdiction, including outside the European Economic Area (EEA), and in countries that are not subject to an adequacy decision by the European Commission and that may not provide for the same level of data protection as your jurisdiction.

We will, subject to applicable law, rely upon legally permitted data transfer mechanisms in order to transfer, process and store your Personal Information in a jurisdiction outside of your home jurisdiction. We ensure that the recipient of your Personal Information offers an adequate level of data protection and security. For instance, for transfers of Personal Information originating from the EU, we may rely on adequacy decisions of the European Commission where available, on standard data protection clauses, intra-company data protection agreements entered into among our affiliates, or derogations for specific situations as set forth in Articles 46 and 49 of the GDPR, such as your explicit consent to such transfer; to perform a contract with you; or to fulfil a compelling legitimate interest of the Company in a manner that does not override your rights and freedoms.

IX. Data Controllers

The controller of your Personal Information in relation to your application and our recruitment processes will be the Legility entity to which you apply. Please see the “Contact Us” section below for a list of Legility entities. In some circumstances, another Legility entity may also be a controller of your personal information.

X. Policy Changes

We may change this Privacy Policy from time to time based on our need to accurately reflect our data collection and disclosure practices. All changes to this Privacy Policy are effective when posted. Your continued use of the Sites following the posting of changes to this Privacy Policy on our website will mean that you accept these changes.

In the event of any material changes to our collection, use, retention or disclosure of Personal Information, we will notify users of our site of the change and obtain their consent to the updated Privacy Policy.

XI. How To Contact Us

We always welcome feedback regarding our Site and this Privacy Policy. If you have any questions or comments about this Privacy Policy or our use of your Personal Information, please contact us at the contact information listed below.

Entity Address Contact Information

Legility, LLC (US)
Legility Data Solutions, LLC (US)
Inventus Solutions, Inc.
Inventus, LLC

Attn: Privacy Policy Inquiry
216 Centerview Drive
Suite 250
Brentwood, TN 37215
1-888-LEGILITY
(1-888-534-4548)
privacy@legility.com
Inventus Solutions UK Ltd.

Attn: Privacy Policy Inquiry
50 Finsbury Square, 3rd Floor, London, EC2A1HD, United Kingdom

UK Phone:
+44 800 567 7980
privacy@legility.com
Inventus Solutions HK Limited Attn: Privacy Policy Inquiry
Level 10, Central Building, 1-3
Pedder Street, Central Unit 1035
Hong Kong Phone:
+852 800 900 303
privacy@legility.com

 

You can contact us by any indicated method: mail, telephone or email. We will respond to you as expeditiously as possible, subject to business operational considerations.